Asylum MCP
Privacy Policy
How Chasten Club Ltd handles information for the Asylum Google Profile Sync service.
Scope
This policy covers Google Photos Sync, operated by Chasten Club Ltd for Club Asylum under the Asylum MCP Google application. The Club Asylum Forum is inactive and is outside this service.
Information used
The tool uses:
- our published event titles, schedules, English public summaries where available, canonical event URLs, publication status and portrait artwork;
- approved monthly calendar images and the information used to verify them;
- Google Business Profile access granted by an authorised operator, including the account and location identifiers needed to manage Club Asylum's photos and Event Posts;
- operational records connecting an event or calendar image to the Google photo created for it, and an event to its Google Event Post, together with processing dates, results and short error details.
How it is used
We use this information to publish the current weekly event posters and monthly calendars, avoid duplicate uploads or Event Posts, remove only photos recorded by the tool, update recorded Event Posts, remove owned and tracked expired prior-week Event Posts after the complete current-week set is confirmed live, retry tracked cleanup and diagnose failures. If the current-week replacement is incomplete, existing Event Posts remain. The tool does not use this information for customer profiling or targeted advertising.
Services involved
Google processes the authorisation and Google Business Profile photo and Event Post operations. Cloudflare runs the scheduled tool, stores its protected credentials, serves approved calendar images and stores the operational records described above. Protected copies of the OAuth connection files are also kept on the operator's computer for setup and recovery.
Retention and deletion
Previous event photos and replaced event images are kept until the complete replacement batch has been added successfully. Monthly calendars are kept until their month ends. Expired Event Posts from the previous week are removed only when they are owned and tracked by the tool and the complete current-week replacement set is confirmed live. Operational records of uploads, Event Posts, deletions and uncertain attempts are retained to prevent duplicate changes and diagnose problems. There is currently no fixed automatic deletion period for those records. A manual deletion request can be made using the contact below.
Revoking access and requests
An authorised Google account holder can revoke access through Google Account permissions. Revocation stops future authorised Google operations but does not itself erase photos or Event Posts already published, or operational records already retained.
Questions or requests concerning this service can be sent to [email protected].
Changes
Changes to this policy will appear on this page with an updated effective date.